Finance and tax
Vouchers, invoices, bank statements, GST and TDS working files.
Records storage · Gurgaon
Document and archive storage in Gurgaon
Finance, HR and legal files you are required to keep but almost never open. Store them safely off-site and free up the office space they are taking.
- Labelled cartons
- Access-controlled
- Retrieval on request
- GST invoices
How long Indian companies usually keep records
Retention periods depend on the law and on your situation. This is a general summary; our <a href="/blog/document-retention-periods-india/">record retention guide</a> explains each rule. Confirm with your CA or company secretary.
| Record type | General retention period | Law |
|---|---|---|
| Books of account and vouchers | 8 financial years | Companies Act, 2013 (Sec. 128) |
| GST records | 72 months from the annual return due date | CGST Act, 2017 (Sec. 36) |
| Income-tax books (where required) | Generally 6 years from the end of the assessment year | Income-tax Rules (Rule 6F) |
| Statutory registers and minutes | Permanently (minutes) / as prescribed | Companies Act, 2013 |
| Employee and payroll records | Varies by labour law and state | Check with your HR/legal team |
How document storage works
- 01
You pack and label
Use sturdy cartons with a carton number and a short description on the side. Your team keeps the master index.
- 02
We log and collect
We note every carton number at pickup and share the list with you.
- 03
Secure storage
Cartons stay sealed in our CCTV-monitored warehouse, with access limited to our staff.
- 04
Ask for any carton
Send the carton numbers you need and we deliver them to your office.
Records companies store with us
HR and payroll
Former employee files, attendance and payroll records.
Legal and contracts
Closed matters, old agreements, property and compliance files.
Project files
Drawings, approvals and handover documents for completed projects.
Branch archives
Records from closed or merged branch offices, often alongside office furniture from the same move.
Reference material
Catalogues, manuals and printed material you may need again.
Plans and prices for document storage
Monthly billing, no lock-in. We confirm your exact price before pickup.
Flex
₹999 /month
Fits: Small items and cartons
Seasonal items, luggage, a few cartons or a small archive lot
- Cartons, suitcases, small items
- Monthly billing, stop anytime
- WhatsApp support
Space
₹2,499 /month
Fits: Furniture and appliances
Renovations, gaps between homes, a room or a small office
- Furniture, appliances, cartons
- Doorstep pickup coordination
- Our most chosen plan
Business
Custom
Fits: Inventory, office assets, archive cartons
Companies, e-commerce sellers, event and retail teams
- Volume-based pricing
- GST invoice every month
- One coordinator for your account
Questions about document storage
Do you open or read our files?
No. Cartons are stored sealed as your team packed them. We log carton numbers, not contents.
How do we get a document back?
Send us the carton number from your index. We deliver the whole carton to your office, and you can send it back after use.
Can we keep adding cartons every month?
Yes. Many companies send a batch at each quarter or year end. Your monthly bill follows the total volume.
Is document storage cheaper than keeping files in the office?
Almost always. Office space in Gurgaon is charged by the square foot. A cupboard row of files can take up room you could seat people in.
Can different departments keep their cartons separate?
Yes. Label cartons by department and we log them that way, so finance, HR and legal can each ask for their own cartons.
Get a confirmed monthly price
Tell us roughly what you want to store. We call back, confirm the volume and give you one monthly price before anything is picked up.
- No deposit and no lock-in
- Pickup planned around your society or building rules
- A real person on call and WhatsApp
Request a callback
Where we pick up in Gurgaon
Doorstep pickup across Gurgaon. Choose your area for local details.
Cyber City & Udyog Vihar
DLF Cyber City, Udyog Vihar Phase 1, Udyog Vihar Phase 2, Udyog Vihar Phase 3 and more Manesar & IMT Manesar
Manesar, IMT Manesar Sector 1, IMT Manesar Sector 2, IMT Manesar Sector 3 and more Sohna Road offices & shops
Sector 47, Sector 48, Sector 49, Sector 50 and more Golf Course Extension Road offices
Sector 58, Sector 59, Sector 60, Sector 61 and more MG Road, Sector 44 & IFFCO Chowk
MG Road, Sector 44, Sector 32, Sector 29 and more Golf Course Road
DLF Phase 5, Sector 27, Sector 28, Sector 42 and more Golf Course Extension Road
Sector 57, Sector 58, Sector 59, Sector 60 and more Sohna Road
Sector 38, Sector 39, Sector 47, Sector 48 and more DLF Phases 1–4
DLF Phase 1, DLF Phase 2, DLF Phase 3, DLF Phase 4 and more Sushant Lok, South City & nearby sectors
Sushant Lok 1, Sushant Lok 2, Sushant Lok 3, South City 1 and more Old Gurgaon & Palam Vihar
Palam Vihar, Sector 4, Sector 5, Sector 7 and more Dwarka Expressway
Sector 36A, Sector 37C, Sector 37D, Sector 88A and more New Gurgaon (Sectors 76–95)
Sector 76, Sector 77, Sector 79, Sector 81 and more Southern Peripheral Road (SPR)
Sector 69, Sector 70, Sector 70A, Sector 71 and more
Talk to us about document & archive storage
Call or WhatsApp with what you want to store and roughly for how long. We reply with a confirmed monthly price.
